Work at LMCC

Production Coordinator(s) for The Downtown Dinner 2012

BACKGROUND

Founded in 1973, Lower Manhattan Cultural Council (LMCC) is dedicated to making Manhattan a thriving center of arts activity with relevance to the arts community worldwide. It does so through a range of grants, cultural programs, and professional development opportunities.

Each year at its annual benefit, The Downtown Dinner, LMCC presents its Liberty Award to recognize extraordinary leaders from the artistic, civic, and corporate communities for their contributions to Lower Manhattan. LMCC’s Downtown Dinner has become one of the most anticipated social events of the season, with over 600 prominent individuals and leaders from the business, civic, and cultural sectors coming together for one spectacular evening to celebrate New York City’s vibrant cultural life.

Not only does The Downtown Dinner give LMCC the opportunity to recognize those who promote and support Lower Manhattan, it is also LMCC’s most significant fundraising tool. Each year, The Downtown Dinner raises a significant share of LMCC’s operating budget — for the organization’s free arts programs and services, which annually support thousands of artists and arts groups and reach an audience of 100,000+.

ASSIGNMENT

Lower Manhattan Cultural Council (LMCC) is searching for a Production Coordinator(s) for The Downtown Dinner 2012, LMCC’s annual benefit, which will take place on Monday, April 23, 2012 at Cipriani Wall Street.

The Production Coordinator(s) is responsible for coordinating various aspects of the program for The Downtown Dinner, including but not limited to production planning, talent acquisition, technical production, and night-of stage management.

Primary responsibilities include:

This job may be contracted to either one or two individuals based on the following breakdown:

Production Planning and Talent Acquisition

• Meet with LMCC staff as needed to plan and finalize the benefit program and running times, including drafting the evening’s script if needed.
• In consultation and coordination with LMCC staff, contact program participants that have been selected by the Benefit Committee, and coordinate budgeted honoraria, contracts, and selection of artwork to be performed and/or installed.

Technical and Stage Management

• Work within approved program budget parameters for A/V and other logistical needs pertaining to the program and venue.
• In consultation and coordination with LMCC staff, contact program participants and coordinate logistical needs for both performing and installation artists.
• Manage technical aspect of the program, including A/V equipment and technicians, film screens, artist requirements, and rehearsals prior to and the evening of the program.
• Make recommendations on auction layout.

Qualifications:

• Sample(s) of pertinent previous work.

To apply:

PROPOSALS SHOULD INCLUDE:

• A detailed budget estimate for fees, including production and any other out-of-pocket costs. This estimate can be in the form of a monthly retainer or as a project fee (based upon the possible scope(s) of work indicated above); if you choose to provide a project fee, please break it out by deliverable.
• A statement of qualifications with examples of experience designing, developing invitations and/or print work as well as an outline of how you intend to work, who the team members would be (i.e. what is the structure of the team) if you were awarded this contract.
• Sample(s) of pertinent previous work.
• A resume/CV of experience or company profile/history.
• Three letters of reference from previous clients, including contact information so that we can contact them with any questions.

The proposal is due no later than close of business on Friday, November 18, 2011.

For further information please visit http://www.LMCC.net or contact Maureen McMahon at 212-219-9401 x101 if you have any further questions regarding this document.

Please submit completed proposals to:

Maureen McMahon
Development Manager, Individual Giving & Special Events
Lower Manhattan Cultural Council
125 Maiden Lane, 2nd Floor
New York, NY 10038
mmcmahon [at] lmcc.net

TERMS GOVERNING THIS RFP

The LMCC Development Team will select the Proposal, which, in their sole judgment, most successfully demonstrates the necessary qualities to undertake the project, offers most favorable financial terms, and best meets the other needs and goals of the Project. The LMCC Development Team reserves the full right to reject all proposals if it so chooses. LMCC will not pay any costs incurred in response to this Request.

ENCLOSURES

None

THANK YOU – We look forward to reviewing your proposal.

We apologize that we are unable to respond to applications unless a candidate is being considered for an interview.

No phone calls, please.