2014 Application Guidelines
Please be sure to read about the program goals of Creative Curricula and how it works before attending an information session or starting your application. Below you will find specific information about:
Review Process and Criteria
Work Sample Instructions
The application deadline for projects taking place in calendar year 2014 has passed.
Applicants will be notified in January 2014 whether their projects have been funded.
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Applications will be accepted from Manhattan-based individual teaching artists or nonprofit cultural organizations, partnering with Manhattan public schools. Partnerships must meet the following requirements to apply:
Individual Teaching Artist and Cultural Organization Requirements:
- Applicants may not have applied directly to the New York State Council on the Arts (NYSCA) for a grant for the same fiscal year.
- Cultural organizations must be based in Manhattan.
- Cultural organizations must provide regular arts, cultural and/or creative programming.
- Cultural organizations must have proof of nonprofit status.
- Individual teaching artists must reside in Manhattan; collectives must designate the lead teaching artist (director, or equivalent) to apply as an individual on its behalf. The lead teaching artist must be a key facilitator of project planning and classroom sessions.
- Individuals may not apply or receive funds on behalf of any organization.
- Individual teaching artists or cultural organizations must apply on behalf of the partnership; schools cannot apply on behalf of the partnership.
- First-time applicants and applicants who have not attended an information session in 2012 or later are required to attend a session before applying. For dates, locations and to RSVP visit: www.lmcc.net/grants/info_sessions.
School Partner Requirements:
- Only partnerships with public schools are eligible; partnerships with private, parochial, or charter schools are no longer eligible.
- School partners must be based in Manhattan.
- Partnerships must serve students in grades K through 12.
- Proposed school partners may not be engaged in any other partnerships receiving direct funding through NYSCA Arts Education grants.
- The school partner must provide a written letter of commitment from the school partner to the applicant. See Application Instructions for full requirements.
Creative Curricula accepts applications for the following types of projects:
1) Sequential, skills-based arts study that incorporates one or more art forms, e.g. dance, theater, music, visual arts, media/new media arts, literature and/or multidisciplinary art forms.
2) Integrated study of arts and non-arts subjects, collaboratively taught by the teaching artist(s) and the classroom teacher(s) as arts-in-education units, in which learning in the arts and non-arts subjects are mutually enhanced.
- Project activities must occur during the school day, and take place within the Spring 2014 semester or the Fall 2014 semester.
- Projects must hold at least three (3) contact sessions between the same classroom teacher, teaching artist, and group of students.
- Project activities and outcomes must be collaboratively designed, planned, taught and evaluated by the classroom teacher(s) and teaching artist(s).
- Student learning goals should clearly address the New York State Arts Standards.
- All participating artists must be guaranteed a fee, indicated in the project budget.
- Applicants may only submit one (1) proposal requesting support for one (1) project for Creative Curricula. Note: If an applicant to Creative Curricula also submits a proposal to LMCC’s Fund for - Creative Communities program, the proposed projects must be different and the total funding request between the two proposals should not exceed $5,000.
- Applicants may not be a lead artistic facilitator or key partner in more than one proposal to Creative Curricula.
- Project budget must show at least 25% of planned project income in cash from sources other than Creative Curricula.
Additional requirements for integrated study of arts and non-arts subjects:
- Direct collaboration must take place between at least one non-arts classroom teacher and one teaching artist.
- Student learning goals must address the New York State Learning Standards for both arts and non-arts subjects, and/or the Common Core state standards for English language arts and mathematics subjects.
Under this program, funding is NOT available for:
- Private, parochial, charter, or home schools
- New York State agencies and departments
- Projects where classroom activities begin before January 1, 2014 or end after December 31, 2014
- Stand-alone assembly programs, single performances, or one-time visits to cultural institutions
- Extracurricular activities that take place after the school day, in the summer, or during non-school hours
- Projects that appear to replace the role of certified school art, music, dance, or theater teachers or school arts specialists
- Programs for which selected students are taken out of regular classes or are self-selected for participation
- Programs that are recreational, therapeutic or rehabilitative in nature
- Entertainment costs, such as opening parties, receptions, fundraisers, or ticket or admission subsidy for students to attend off-site performances, screenings, exhibitions, or other events
- General operating support or funds to establish a new organization
- Creation of textbooks or non-project related classroom material
- Capital improvements or permanent equipment purchases
- College-level courses, scholarships, contests, or student performing groups
- Previous grantees of Lower Manhattan Cultural Council that have failed to comply with grant contract or reporting requirements
Review Process and Criteria
An independent panel of teaching artists, educators, and arts education professionals will review and evaluate projects using the following criteria:
- Degree to which the proposed project will strengthen learning in the arts and deepen the exploration of the artistic process
- Degree to which the partnership will collaboratively plan, implement, and utilize resources for the project
- Clarity, appropriateness, and feasibility of the proposed project, taking into account the project description, timeline, budget, and evaluation tools
- Quality of expertise and appropriateness of proposed artistic and educational personnel
- School partner’s commitment to the arts and to the proposed project, as reflected in the principal’s letter of commitment
- For integrated study of arts and non-arts subjects only: Depth and authenticity of the connection between the arts and non-arts subjects and degree to which the proposed project will strengthen the learning of both
The criteria are not listed in order of priority; each is equally important. Please make sure that your application materials, taken as a whole, address these criteria.
In addition, priority consideration will be given to:
- Projects that reach communities that are under-served or under-represented due to geographic location, low-income level and/or ethnicity
- Projects involving students with special needs, such as ELL, or others
Applying to Creative Curricula is a competitive process. Proposals should accurately describe the project, the student learning goals, and the project’s anticipated impact. Project budgets and budget narratives should be precise, reflect actual needs, and demonstrate the ability to raise funds from additional sources.
The grant award is a contract for arts services; grantees are required to carry out the following during the grant period:
- Sign and return letter of agreement to LMCC.
- Provide written notice to LMCC of opportunities to observe any project-related activities or events (i.e. classroom work, performances, exhibitions, presentations).
- Notify LMCC of any significant changes to proposed project activities, including schedule, key participants, project scope or budget, before these changes are finalized.
- Submit final narrative and financial report, no later than 30 days after completion of all project activities.
Grantees who do not comply with the above requirements will jeopardize their funding status and future grant consideration. LMCC may also require grantees to submit interim reports and/or attend an LMCC grant clinic (one-on-one grant assistance) to maintain eligibility to apply.
We encourage applicants to contact our staff for a summary of panel comments and feedback on their applications.
Applicants may appeal decisions in writing within ten (10) days of funding notifications, effectively arguing the case for appeal based on the criteria below. Dissatisfaction with either an unfavorable decision or the recommended level of support are not grounds for appeal.
Grounds for appeals are limited to the following:
- Misrepresentation of information: an applicant’s information was improperly presented by program staff in a way that may have adversely affected the review process
- Non-presentation of information: the applicant’s information was not presented by program staff prior to or as part of the panel’s decision-making process
- Improper panel procedure: conflict of interest or biased decision
Applications can be completed and submitted online. However, certain supporting documents will need to be mailed or delivered in hard copy to complete the application. Applicants must complete both an Online Application Form AND submit organizational documents in hard copy before 5PM on Tuesday, October 15, 2013; in addition, applicants must submit a letter of commitment from the school partner in hard copy before 5PM, Thursday, November 14, 2013.
Follow these FOUR STEPS to apply:
STEP 1: READ
Thoroughly read all sections of these program guidelines and view the Online Application Form before starting the application process. Make sure your project is eligible for consideration before you apply.
STEP 2: COMPLETE and SUBMIT ONLINE APPLICATION FORM
You may view the Online Application Form (Opens June 17) at any time before the deadline. Unfinished applications can be saved online and resumed at a later time through a user email and password system.
Application forms are not considered final until submitted.
The Online Application Form includes the following sections:
- Applicant Profile: Submit general information for the applicant and the school partner, including: contact information, electoral district numbers, funding history, annual operating budgets and demographic information.
- Project Profile: Submit important details about your proposed project, including project disciplines and school subjects, project summary, list of teaching artists and other key facilitators of the project, as well as the number of students served..
- Project Narrative: Describe in detail the essentials of your project and how you plan to carry it out successfully, including the design, partner roles, goals, planning, implementation, and assessment processes. Describe your overall mission, constituents, history, goals and activities, or a teaching artist statement. Include biographies of key artistic personnel.
- Project Timeline: Submit a timeline for planning & carrying out your project. Be sure to include the anticipated date(s) of your planning and classroom sessions, as well as dates for professional development events and culminating presentations, if applicable.
- Project Budget: List your project income, expenses, and in-kind contributions.
- Work Samples: Upload or provide weblinks to samples of past or current classroom work. Applicants who only have CD or DVD recordings can submit them by mail or deliver in person to LMCC. Include written details for each sample. See Work Sample Instructions at the end of this document for complete instructions on preparing your work samples.
- Certification of Application: Verify the information in the application form and confirm you have attended an information session.
We strongly recommend that you view the Online Application Form and instructions in advance and maintain a backup copy of your responses in a separate document offline. Once you have submitted the form, you will not be able to make changes, or resubmit.
STEP 3: SUBMIT REQUIRED DOCUMENTS
In addition to completing the Online Application Form, you must submit one (1) printed set of documents including each of the following required documents. Requirements differ for organizations and individual applicants.
Required documents include:
Organizations, one (1) copy of each of the following items:
- Proof of nonprofit status with address in Manhattan. Choose ONE (1) of the following options:
- Letter of Determination from the IRS indicating tax exempt status under section 501(c)(3)
- Documentation of charter by the New York State Board of Regents under section 216 of the New York State Education Law
- Documentation of incorporation under Section 402 of the New York State Not-for-Profit Corporation Law
- Current New York State Bureau of Charities (Office of the Attorney General) filing receipt
- Official authorization as an arm of local government (i.e., a formal letter on official stationary signed by the appropriate county, city, town or village executive)
Note: If the address on nonprofit documentation is a PO Box, provide additional proof of the organization’s physical address in Manhattan.
2. Board of directors and staff list.
3. Audited financial statement for the most recently completed fiscal year or, if unavailable, a copy of the most recently filed IRS Form 990, signed by the organization’s treasurer, bookkeeper or accountant.
Note: If the organization filled a 990N, submit an itemized financial statement signed by the organization’s treasurer instead.
4. Projected organizational budget for the fiscal year in which the proposed project takes place (i.e. FY14 or FY15).
5. Support materials (maximum 5 pages/items) in the form of sample lesson plans, staff observations of past projects, evaluation materials, completed evaluation forms, student feedback, press clippings, or letters of recommendation.
6. Include work sample CDs or DVDs if you are not able to submit audio or video samples online.
7. Optional self-addressed stamped envelope (SASE) for the return of work samples (stamps only; metered postage not accepted). If no SASE is included with the application, work samples will not be returned after review.
Individual teaching artists or collectives: one (1) copy of each of the following items:
1. Proof of Manhattan address of the individual teaching artist or lead teaching artist of collective. One (1) copy of one (1) of the following:
- Utility bill (e.g. electricity, cable, gas, etc.)
- Driver’s license (address on the driver’s license must be the same address provided in the application)
Note: If the proof of address shows a PO Box, provide additional proof of the individual’s physical address in Manhattan.
2. Support materials (maximum 5 pages/items) in the form of sample lesson plans, staff observations of past projects, evaluation materials, completed evaluation forms, student feedback, press clippings, or letters of recommendation
3. Include work sample CDs or DVDs if you are not able to submit audio or video samples online.
4. Optional self-addressed stamped envelope (SASE) for the return of work samples (stamps only; metered postage not accepted). If no SASE is included with the application, work samples will not be returned after review.
Deadline: 5PM, Tuesday, October 15, 2013
STEP 4: SUBMIT SCHOOL PARTNER’S LETTER OF COMMITMENT
To complete the application process, each applicant should submit:
- Letter of commitment from the school partner on letterhead, outlining its support, monetarily and otherwise, and its roles and responsibilities in the project.
Deadline: 5PM, Thursday, November 14, 2013 for the application to remain under consideration.
Lower Manhattan Cultural Council
125 Maiden Lane, Second Floor
New York, NY 10038
Work Sample Instructions
Work samples are an important element of your application. Prepare a well-organized presentation that best shows how your work samples relate to your proposed project. Choose samples from within the last three years, as best represents your project. LMCC uses Macintosh computers to play work samples. Please test your samples accordingly.
Applicants are strongly encouraged to submit classroom-based work samples, that is, documentation of classroom work or samples of student work that resulted from previous classroom-based projects under the direction of the artist/cultural partner. If classroom-based project work samples are not available, applicants may submit samples of work in non-educational settings by artists who will be involved in the project.
Work Sample Formats
Submit samples of past and current work through the Online Application Form in ONE (1) of the following formats, based on the discipline or form of your projects. Contact our staff if you wish to combine formats.
AUDIO AND VIDEO RECORDINGS
Upload or submit recordings: 2 maximum
Submit up to two (2) recordings of past classroom work or projects by participating performing, media arts or film artists or those who work in other time-based art forms. LMCC accepts recordings in two formats. The selection panel will view each recording for up to 2.5 minutes. However, we encourage you to submit full-length work, if possible. Provide a cue point for any work sample that is longer than three (3) minutes total:
- Weblinks to video or audio clips hosted on external sites, preferably YouTube.com, Vimeo.com, SoundCloud.com.
- Provide these links in the Online Application Form.
- Samples should remain accessible online through June 30, 2013.
- Do NOT submit personal website URLs.
- CDs or DVDs received by LMCC offices before the application deadline.
- Indicate in the Online Application Form that you are submitting CDs or DVDs.
- Mail or deliver your work samples disks to LMCC before the application deadline.
- Include a self-addressed stamped envelope (SASE) if you want the samples to be returned to you.
- Label your CD/DVD as "[applicant name]: Sample #". Use a permanent marker. Do not submit stickers on DVDs or CDs as these can jam equipment.
Upload manuscripts: 10 pages maximum
Samples of student writing or past work by participating literary artists may be submitted.
- Do not include more than ten (10) pages of writing.
- Unless the sample represents student work, the manuscript must be typewritten, double-spaced on 8 ½” x 11” page formatting.
- Submit one (1) document in PDF, Microsoft Word or JPEG format.
- Maximum file size: 15MB.
Upload images: 10 maximum
Photos/reproductions of classroom work, student work or images of past work by participating visual artists may be submitted.
- Submit a maximum of ten (10) digital images.
- Images must be in JPEG format, no larger than 800 x 800 pixels at 72dpi.
- File size for each image should not exceed 2MB.
- Each filename should be saved as “Applicant Name #” (e.g. ArtsOrg01.jpg, ArtsOrg02.jpg, etc.).
Questions or Technical Issues?
Contact: Haowen Wang, Program Manager, Grants & Services
212-219-9401 x129 or email@example.com